FLEXXperts offers two products:  FLEXX Deal Integrator and FLEXX Indirect.  FLEXX Deal Integrator is designed for the traditional asset sensitive company who engages in lease and loan transactions and requires the ability to customize their transactions.  FLEXX Indirect enables companies to automate and optimize indirect tax functions through the use of tax technology in order to achieve sales/use tax savings and efficiencies.

 

Both products offer integrated solutions that provide companies with the power to customize transactions for their lessees, manage each lease and each asset’s life cycle with consistency, speed and efficiency, utilize current web browser technologies and leverage the robust power and scalability of the Oracle database.  Furthermore, our products can be deployed either in the cloud or on-premise.

FLEXXpert’s Products

FLEXX Deal
Integrator

Integrated, asset centric, lease/loan portfolio management and accounting system for traditional asset sensitive companies who require the ability to customize their transactions.  Provides full life cycle functionality from origination to administration and management of deals to disposition to financial and portfolio reporting.

Learn More

FLEXX
Indirect

Enables companies to automate and optimize indirect tax functions through the use of tax technology in order to achieve sales/use tax savings and efficiencies.  Enables your organization to setup purchasing and leasing entities, manage and verify sales/use tax, compute use tax for direct pay permits, perform reverse tax audit, and prepare for audits.

Technology

FLEXXpert’s products are designed using the latest technologies, are web-based, and leverage the robust power, security, and scalability of Oracle’s Database Management System.  Our state of the art technology enables users to access the system from anywhere, requires minimal resources to install and maintain, and facilitates authentication and authorization tasks.

Deployment
Options

FLEXXperts offers a variety of deployment options including on-premise, cloud, or a combination of both.  The fundamental difference is that on-premise software is installed locally, on your business’ servers, where cloud software is hosted on a third-party vendor’s server.  Our deployment options enable you to make the best decision for your organization.

FLEXXpert’s products provide the following benefits:

  • Code Driven System to Ensure Data Consistency and Integrity
  • Single Repository of Data
  • One Time Data Entry
  • Deals Analyzer
  • Business Intelligence Capabilities
  • Centric Relationships
  • Functionality Enables You to Focus on Business Relationships with Customers, Vendors, Investors, Funding Sources, Brokers, Sales Representatives, and Regulatory Authorities
  • Optimize Business Relationships
  • Streamlined Communications
  • Focused Responsiveness
  • Push Information to Customers rather than Respond to Inquires
  • Complete Life Cycle Management from Proposal to General Ledger
  • Full Service Leasing
  • Personalized views of data deliver high-priority functions and information
  • Effective reporting, querying, and analytical tools assist users in making wise decisions
  • Seamless integration of front and back office processes
  • Deal Builder / Deal Manager provide the infrastructure for you to reach your Productivity Goals
  • Enables effective collaboration
  • Self-service business intelligence tools
  • Eliminate or Reduce Manual Processes
  • Facilitates the Development of Innovative New Products and Services
  • Differentiates Your Company from Your Competitors
  • Generate More Business from New and Current Customers
  • Drive Strategic Planning Efforts with Powerful Analytical Tools
  • Offers wealth of business reporting and analytical tools that provide your organization with a deep understanding of business performance, customer performance, market trends, and other critical factors impacting your business
  • Do More with Less
  • Automation of Processes
  • Improved Workforce Productivity
  • Provides Synergy between Front and Back Office Tasks
  • Reduced Operational Complexity
  • Long-Term Cost Reduction by Reducing Labor Costs
  • Technology foundation helps reduce business risk and keeps the business running
  • Enhanced security, reliability, and scalability
  • Promotes Transparency
  • Promotes Financial Integrity
  • Audit Support Queries and Reports
  • Consistent Financial and Operational Information
  • Manage Compliance
  • Executives – Access Business Performance and Financial and Competitive Intelligence
  • Line of Business Managers – Assess and drive departmental productivity and operational efficiency
  • Employees – Manage business areas within their responsibility and equips them with information and capabilities to do their jobs
  • Share Unified Information Across Your Enterprise
  • Convert Data Entry Staff to Knowledge Workers
  • Monitor and Control Costs
  • Monitor and Improve Sales
  • Facilitate the Addition of Financial Products and Services
  • Enhance Customer Service
  • Greater Operational Efficiencies
  • Improved Operations and Ease of Processing
  • Increase Productivity
  • Streamlined Processes
  • Enforce standard operating procedures to limit organizational risks
  • Manage Regulatory Compliance Risk
  • Reduce Business Risk by Retiring High-Cost, Antiquated Technologies
  • Multi-Currency Tracking and Reporting
  • Standardize Operations across Multiple Locations

Flexxpert’s products provide the following features:

  • Deal Builder Wizard for Origination Process
  • Billing Wizard
  • Standard Process Events Wizard
  • Purchase and Sale Wizard
  • Portfolio Reporting Wizard
  • Asset Level Accounting
  • Asset Level Receivables
  • Ability to Summarize Asset Information at Many Levels including, but not limited to: Customer, Master Lease, Lease Schedule, and Location
  • Transaction Import Utilities
  • Export Information to Excel or Text File
  • Utilizes Oracle Database
  • Easily Integrates with “Best of Breed” Third Party Tools
    • Document Packages
    • UCC Packages
    • Credit Scoring Packages
    • Reporting / OLAP Tools
    • Sales Tax Rates & Reporting
    • Property Tax Reporting
    • General Ledger
  • User Defined Business Rules
  • Import Validations Performed
  • Database Constraints
  • Validations Performed Prior to Submitting Proposal to Deal Manager
  • Code Driven
  • Establish Company Security Policies
  • User Profiles to Control Required Password Changes, Password History, and Limit Login Attempts,
  • Define Password Complexity Rules
  • Provides Privileged User Access Controls, Separation of Duties, and Ability to Control Who, When, Where, and How the Application and Database are Accessed
  • Task Menus – Define Task Groups, Associate Tasks with Task Groups, and Associate Application Users with Task Groups
  • Audit and Monitor Database Actions – Primary Transactions are Date/Time Stamped and Include User Identification to Ensure Auditability of Portfolio Changes
  • Lease Schedules and Loan Agreements Created from Proposal
  • Payable Vouchers Created for New Equipment Assigned to Deals
  • Assignment of Off Lease Inventory to Deals
  • Origination
  • Deal Maintenance
  • Billing
  • Sales/Use Tax
  • Receivables
  • Collections
  • Payables
  • Debt
  • Revisions
  • Terminations
  • Re-Lease and Sale
  • Ledger
  • Customer Service
  • Portfolio Analysis
  • Lead Tracking
  • Quotation Tracking
  • Communication Tracking
  • Document Tracking
  • Pricing
  • Establish Credit Lines
  • Proposal Credit Review
  • Equipment Assignment
  • Order Fulfillment
  • Purchase Order Processing
  • Payables
  • Proposal/Product Reconciliation
  • Initial Bill
  • Lease Classification
  • Profit Analysis
  • Funding
  • Lease Activation
  • Proposal Templates
  • Proposal Fact Sheet
  • Fast Track Processing Wizard
  • Accounting Templates
  • Cash Equity & Margin Analysis
  • Periodic and Per Diem Structures
  • Level and Stepped Billing Structures
  • Price Based on Period Bill Amount, Lease Rate Factor, Target IRR
  • Monthly, Quarterly, Semi-Annual, and Annual Billing Structures in Advance or Arrears
  • Lease Level or Asset Level Pricing
  • Compound Interest and Accounting Period Interest Calculations
  • End of Term Option Definition
  • $1 Buyout Tracking and Rule Definition
  • Guaranteed Residual Tracking
  • Primary/Secondary asset tracking matching add-ons or unserialized assets to primary asset records
  • Fixed asset financing method (purchase, lease, rental, loan) recorded and accounted for in accordance with FASB No. 13 requirements
  • Facilitates the tracking, accounting and reporting of an unlimited number of FASB No. 91 initial direct costs for each lease or term loan
  • Automated interface with FLEXXperts Deal Manager’s Payables application eliminates duplicate data entry
  • Compliance with latest IRS regulations and GAAP
  • Lease and residual income recognition in accordance with FASB No. 13 (Interest Method) or using Rule of 78’s method
  • Interest calculation using simple or compound interest
  • Asset depreciation amortization using MACRS, ACRS, SL, DBM, and user-defined, percentage-driven methods
  • Simultaneous tracking of Book, Federal, and State depreciation, plus four optional, user-defined depreciation types
  • Include Fees and Services in the Deal
  • Apply Discounts
  • Principal Payment with Fixed Interest Rate
  • Principal Payment with Variable Interest Rate
  • Installment Payment with Fixed Interest Rate
  • Reset Variable Interest Rates Multiple Times per Billing Period
  • Define Margin Spread for the Deal
  • Define Minimum and Maximum All In Rates for the Deal
  • Define Days Per Year and Days Per Month for Interest Calculations
  • Track Residuals on Loans
  • Gross Up Unearned Interest on Loans
  • Utilize European Convention to Exclude the Last Day of a Billing Period
  • Master Agreement Profile Tracking
  • FASB-91 Expense Tracking
  • Tickler Entry and Tracking
  • Product Identity Tracking to Store Detail Asset Information such as Mark, Unit Number, Check Digit, Source, Manufacturing Dates, Registration State, Registration Expiration Date, and License Plate
  • Book, Tax (Federal, Alternate Federal, State, and Alternate State), and User Defined Depreciation Tracking Using a Variety of Depreciation Methods and Conventions including: Straight Line, MACRS, and Declining Balance to Straight Line (150% and 200%)
  • Define and Track UCC Profiles
  • Define and Track Insurance Profiles
  • Status Conditions Used To Maintain Controls
  • Review of Credit Limits and Expiration Dates
  • Resets Pricing Status if Terms and Conditions are Modified
  • Ensures Products Not Ordered Until Credit Approved
  • All Deal Related Information Maintained On-Line
  • Notes Tracking
  • Communication Tracking
  • Document Tracking
  • Proposal Status Tracking
  • Accurate Financial Calculations
  • Accounting Templates
    • Automate Lease Classification and Categorization
    • Eliminates Users from Entering Accounting Information
  • Document Generation
    • Document Templates Not Modifiable
    • Utilizes Proposal Information
  • Code Driven
  • Consistent Application of Business Rules
  • Define and Track Credit Lines
  • Define and Track Lease Lines
  • User Defined Bond Ratings, Customer Ratings, Deal Ratings, and Dunn & Bradstreet Ratings
  • Define Credit Tolerances for Customers and Proposals
  • Associate User Defined Credit Ratings, Customer Ratings, Dunn & Bradstreet Ratings, and Bond Ratings with Your Customers and Deal
  • Track and Maintain History of Customer and Deal Rating Changes
  • Track Notes Concerning Credit Decisions
  • Track Credit Status for Deals and History of Status Changes
  • Track Credit Approvals and Rejections
  • Pricing Analysis Tool Enables You to Review Pricing of Previous Deals for a Customer, Sales Representative, Vendor, Broker, or Deal Type
  • Track Pricing Status for Deals and History of Status Changes
  • Track Proposal Revision History Resulting from Pricing Changes
  • Deal Terms and Rates Templates Used for Pricing
  • Deal Editor
  • My Deal Tracking – Manage Relationships with Sales Representatives, Brokers, and Investors
  • My AR Invoice Tracking – Manage Invoices
  • My Receipt Tracking – Manage Cash Receipts
  • My Customer Tracking – Manage Relationships with Customers
  • My Vendor Tracking – Manage Relationships with Suppliers and Funding Sources
  • My Payable Tracking – Manage Payables
  • My Documents Tracking – Manage Deal Related Documents
  • Track Document Status for Deals and History of Status Changes
  • User Defined Document Codes that identify if the Document is Required and whether the Document should be Auto Copied to the Document List for each Proposal
  • User Defined Document Lists
  • Track Documents: Date Sent, Sent By, Date Received, Received By, and Document Completed Status
  • Print Documents and Save As a .PDF File
  • Process Re-writes and Extensions
  • Buyout Calculator provides Net Book Value, Investment Value, and Debt Value for a Deal and the Assets associated with the Deal using a User Defined Calculation Date and Investment Rate
  • Buyout Calculator incorporates Pre-Payment Penalties, Early Termination Fees, UCC Release Fee, Other Fees, and Property Tax Estimate
  • Deal Location Editor Enables You to Process Location Changes
  • Location Tracking History and Queries
  • Reserve income functionality (add, remove, edit) for delinquent leases where collection is doubtful. Journal Entries are automatically generated and posted using the User Defined Hold Income General Ledger Accounts.
  • Utility to Delete Unposted Leases and Assets and Restore the Proposal Transaction from History
  • Revise Remittance Terms by Lease and/or Asset
  • Termination Processor Enables You To:
    • Track notices of intent to terminate and expiring full-term leases
    • Import Items to Terminate by Lease Number, Asset Item Code, Serial Number, or Unit Id
    • Back Date and/or Forward Date Terminations and Automatically Generate Adjusting Journal Entries for Income and Book Depreciation and Revise the Net Book Value
    • Reverse Receivable Activity Associated with Assets being Terminated
    • Termination process that automatically stops all billing and accrual activity, and transfers returned equipment to inventory
    • Automatically Process Sales
    • Automatic adjustment to income accruals and depreciation amortizations on remaining active assets after upgrades, exchanges, and partial terminations
  • Allows for costs incurred after termination to be billed or expensed
  • Complete expense tracking for sold/leased transactions
  • Detail and summary net book value queries
  • Ability to modify or remove unprinted invoices
  • Early termination processing
  • Payoff calculation with on-line inquiry and reporting capabilities
  • Allows splitting of off-lease products to facilitate remarketing
  • Detail and summary lease termination activity reporting capabilities
  • Convert non-billing products into billing products
  • Set up the terms and structure for lease extensions and renewal rents
  • Ability to change lease number
  • Recurring Invoice Processing
  • One Time and Miscellaneous Invoice Processing
  • Import Invoices
  • Bill to Multiple Billing Addresses Per Lease
  • Maintenance of Variable Interest Rates for User Defined Indicies
  • Variable Rate Interest Billings
  • Lease Level and Asset Level Comments
  • Flexible Invoicing allows invoices to be printed using different formats and content by asset, lease, or customer
  • Billing Invoice Editor
  • Customized Invoices
  • Print Invoices By State for Sales Tax Lessors
  • Printed and Non-Printed Invoices
  • Separate Invoices for Amount Due and Tax
  • Assumed Payment of Invoices
  • Lease Level and Asset Level Billing Capability
  • Grouping of Items On Invoice By
    • Lease Schedule
    • Product Location
    • Rental Period
    • Customer Purchase Order Number
  • Invoice Query and Reporting Capabilities
  • Debit Memo Processing
  • Credit Note Processing
  • Tax Adjustment Processing
  • Printing of invoices, month-end statements, past due notices, audit confirmations and collection letters
  • Detailed transaction reversal tracking, posting and reporting
  • Service/Late charge processing at customer, lease, billing type, vendor, bank, salesperson, state, etc.
  • Automatic Adjustment between Interest Accrued and Interest Billed for Grossed Up Barometer Interest Deals
  • Complete analytical reporting of billing, cash receipts, adjustment and reversal activity by company, department, product/service, salesman, date range and other user defined sequences
  • On-line access to complete history of billings, payments, credits, suspense and late fee activity history
  • Complete customer invoice/payment/credit history tracking and reporting
  • Tracks sales/use taxes for eight tax jurisdictions (state, county, city, etc.), including two user-defined tax codes
  • Tax Matrix – Define Tax Attributes based upon the County, State, Equipment Type, Equipment Code, and Outbound Transaction Type
  • Sales/Use Tax update is designed for use in conjunction with Vertex Zip Code and Sales/Use Tax Update (use of the Vertex-related functionality in this application requires a separate contract with Vertex Inc.)
  • Comprehensive database of all zip codes with tax authority assignments
  • Complete database of all tax authorities with applicable sales and use tax rates
  • Automatic assignment of tax authorities to Customers and Locations based upon location address zip codes
  • Extensive audit function and reports designed to seek inconsistencies
  • Detail and summary sales tax reporting capabilities
  • Manual tax rate update and/or override capabilities
  • Queries to View Tax Rates by Customer, Location, or Asset
  • Sales Tax Reporting Data Extracts
  • Property tax jurisdiction reporting with history reporting capabilities
  • Ability to import cash receipts
  • Lockbox processing functionality facilitates the posting of high volume cash receipts
  • Ability to apply cash receipts at the Invoice Bill Number, Lease, or Lease Period Level
  • Automatic posting of all cash receipt activity, including reversals and adjustments, to FLEXXperts Deal Manager General Ledger
  • Service/Late charge processing at customer, lease, billing type, vendor, bank, salesperson, state, etc.
  • Complete analytical reporting of billing, cash receipts, adjustment and reversal activity by company, department, product/service, salesman, date range and other user defined sequences
  • Allows posting of overpayments to suspense and subsequent posting from suspense to open invoices
  • On-line activity inquiry by customer name, customer code, invoice number, lease number, check number, etc.
  • On-line access to complete history of billings, payments, credits, suspense and late fee activity history
  • Allows posting of partial payments and rent-only payments
  • Complete customer invoice/payment/credit history tracking and reporting
  • Billing vs. Receipts reporting
  • Processing of miscellaneous or one-time invoices, recurring payables, and debit adjustments
  • Maintains extensive vendor information
  • Automatic calculation of due dates on recurring payable invoices
  • Descriptive line item capabilities on any and/or all invoices
  • Complete analytical reporting of purchase orders, invoices, payments, and checks by vendor, invoice number, customer, check number, etc.
  • Automatic posting of all payment and debit adjustment activity to FLEXXperts Deal Manager general ledger, plus alternate posting options for maintenance of multiple cash disbursement checking accounts
  • Automatic recurring payable invoice processing and check printing initiated with simple, flexible procedures
  • Expense distribution reports reflecting information by company, department, general ledger account number, vendor, purchase order number, and/or accounting period
  • Cash outflow requirements reporting
  • Accounts payable aging sorted by vendor, general ledger sequence and/or other user defined sequences
  • Debit adjustment processing and posting with extensive current and history reporting
  • System generated and/or manual checks with extensive current and history reporting
  • Detailed check register with full reporting and inquiry capabilities
  • Vendor name/address labels in addition to direct mail options
  • On-line and off-line history storage with extensive reporting
  • Purchase order tracking and validation
  • IRS Form 1099 processing, printing, and reporting
  • Tracks, links and accounts for inventory at machine, model, feature and element level
  • Comprehensive user-defined asset descriptions, location and ownership designation
  • Reports current value of inventory on wholesale, list price, and retail value basis
  • Integrated with the Termination Processor for whole life tracking
  • Optional commission value tracked by inventory item with simultaneous calculation of sales commission
  • Automated interface with the Payables application and check printing function eliminates duplicate data entry
  • Extensive transaction profitability reporting by salesperson, equipment type, etc.
  • On-line location and status changes with history review
  • User-defined asset status definitions
  • Tracks equipment required for sales transactions and matches inventory to the feature level
  • Pre-sale tracking and reporting
  • Moves features from machine to machine while tracking by the original purchase contract
  • Full assembly and split functionality allows you to configure and reconfigure products at the machine, model, and/or feature level
  • On-line transaction and related expense invoicing
  • Sales order tracking and validation
  • Sales contract printing
  • Reposession/Recovery/bankruptcy processing
  • Allows for costs incurred after termination to be billed or expensed
  • Gain/loss calculation with on-line inquiry and reporting
  • Automated General Ledger posting
  • Inventory reporting by machine, model, and/or feature codes
  • Define and Track Loan Terms and Conditions
  • Process Fixed and Variable Rate Loan Transactions
  • Generate Loan Amortization Schedule
  • Ability to assign and re-assign a lease to a loan or a loan to a lease
  • Complete analytical reporting of loans, including loan accrual detail and loan projections
  • Recurring payable processing
  • Current period and history queries for payable invoices, debit adjustments, and checks issued
  • Product queries by customer or lease number
  • Queries to Monitor Maturing Loans
  • Complete lease/loan reporting, including product listings, detail or summary comparisons, and spreads
  • Loan collateral reporting
  • Extensive cost of funds tracking, posting, statistics and reporting
  • Debt reporting by entry date or creation date
  • Loan activity and collateral reporting
  • Detailed cross reference of leases to assets to loans to leases
  • Asset pool tracking and reporting
  • Securitization Processor Enables You To:
    • Import Items to Securitize by Master Lease Number, Lease Number, Cross Reference Lease Number, Asset Item Code, Serial Number, or Unit Id
    • Assign Purchasing Company
    • Revise Finance Type Code and Billing Descriptor Code
    • Process Mid-Month Securitization and Perform Calculations As Of Actual Purchase Date
    • Automatically revises the Company on qualified Lease and Receivable Transactions
  • Automatically generates Selling Company and Purchasing Company Journal Entries
  • Reconciliation Queries and Extracts Identify the Selling Company’s Share of Monthly Activity, Purchasing Company’s Share of Monthly Activity, Begin Net Book Value, Selling Company Sales Price Summary, and Purchasing Company Purchase Price Summary
  • Summary and Detail Queries of Securitization History Activity
  • User defined account structure
  • Setup/Configure Accounting by Financial Product
  • Multiple company/department capabilities
  • Utilities to create a Chart of Accounts for a New Company based upon an Existing Company
  • Fully integrated with all FLEXXperts Deal Manager applications from which journal format general ledger entries are automatically created, transferred and/or reversed
  • Entry and removal of standard journal entries for current and previous periods
  • Journal entry inquiry and printing
  • Front and back-end allocations
  • General Ledger
  • Trial Balance
  • Summary or detailed transaction analysis by a combination of selected options for company, department, account journal source, accounting period or year-to-date
  • Process to Create Batch Reversing Journal Entries
  • Powerful on-line inquiry capabilities
  • Month-end and year-end closing entries function
  • Summary and detailed general ledger activity reporting for current period and prior periods
  • Optional Use of Fiscal Calendar
  • Data Import Utility
  • System Administration Utility – Table Maintenance, Compile Invalid Objects, Enable Objects, Compute Statistics
  • Process Audit Logs
  • Security & Access Control
  • Portfolio Acquisition Tools
  • Archive Tools
  • Billing Wizard – Enables you to streamline the Billing Process by automatically creating Invoices records, Printing Invoices, and Transferring the Invoices to Receivables
  • Month End Close Wizard – Enables you to automate the Month End Close Process and link the processing of menu selections together
  • Save and Access Frequently Used Queries by Individual User
  • Personalized views of data
  • Enables you to save Menu Selection you visit often and store within easy reach. That way, you don’t have to remember or type anything. Just click your mouse twice—and there you are.
  • As your list of Favorites grows, you can organize it by categorizing Menu Selections, creating a folder for each category.

Solutions for the equipment leasing industry: